Administrative Assistant (m / f / d)

We are a specialty vaccine company that develops, manufactures, and commercializes prophylactic vaccines for infectious diseases addressing unmet medical needs. We take a highly specialized and targeted approach, applying our deep expertise across multiple vaccine modalities, focused on providing either first-, best- or only-in-class vaccine solutions.

Responsibilities

We are seeking a proactive and detail-oriented Administrative Assistant to provide comprehensive support to designated departments. This role includes a wide range of administrative tasks with a focus on travel coordination, meeting and event organization, document management, and expense reporting.

• Organize meetings, workshops, and global travel (incl. passports, visas, and accommodations)
• Register employees for seminars and conferences
• Coordinate expense reporting in close collaboration with Finance
• Order and manage scientific literature for European teams
• Plan and support internal and external events, including leisure programs
• Prepare and format professional documents (PowerPoint, Excel, Word) in line with corporate design
• Maintain confidentiality and ensure timely communication with internal and external stakeholders
• Support contract management and monthly reporting
• Serve as Supply Coordinator and liaise with Supply and Finance on procurement and invoices
• Provide backup support across the administrative team and front office
• Ensure compliance with company guidelines and attend required trainings

Requirements

Benefits

Working with Valneva means being part of a  global biotech company  with a clear vision to make a meaningful  impact in the world . At Valneva, you can expect a dynamic and  innovative  work environment characterized by an open, appreciative company culture and exciting,  impactful assignments . Enjoy the benefits of  flat hierarchies , an international atmosphere, and regular company events that foster  collaboration  and connection.

Additionally, we offer :

Join us and shape the future of biotechnology!

Due to legal reasons we are obliged to disclose the minimum salary for this position, which is € 34.000 gross per year based on full-time employment. However our salaries are market oriented and in line with your qualifications and experience.