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ARX is a global network of specialists in engineering, design, and architecture. Our team offers 360° consulting, project management, and technical services in :
airports, bridges, buildings, cableways,
digital innovation, environment, equipment,
geology, geotechnics, hydropower, metros,
nuclear plants, oil & gas, pipelines, ports,
railways, river engineering, roads, traffic,
tunnels, and water / wastewater treatment.
With offices across Europe, North and South America, Asia, Africa, and Oceania, our agile task force combines global expertise with local know-how.
Airport Competence GmbH, part of Arx Group, has been a trusted brand in the airport industry for over 30 years recogniezed for its holistic approach to business and technical airport development. Clients benefit from a wide range of aviation skills, services, and global expertise for effective and convenient solutions.
With more than 400 consulting projects and 120 airport transactions, the Group is an ideal partner for airport privatization and development and well known in the airport industry.
For our office in Vienna, we are looking for a passionate and experienced
Tender, Finance & Administration Coordinator – 100% (m / f)
to join and help us shape the airports of the future.
Responsibilities :
Finance & Controlling (approx. 40%)
Recording, evaluating and analyzing all accounting transactions within the companyProviding relevant financial key figures for senior managementPreparing financial, monthly and quarterly reportsActing as a point of contact for banks and tax advisorsYear-end closing activities, preparation of preliminary balance sheets and documentation for the tax advisorTender Management (approx. 40%)
Supporting the branch management in the preparation and handling of tendersEntering and managing tenders via group-wide SharePoint platforms and e-procurement portalsCreating checklists for incoming tenders; coordinating with project managers and planning required actionsMonitoring deadlines and ensuring the timely preparation of administrative bid content (cover letters, Q&A documents, submission files)Compiling complete tender documents including formatting, language review, and dispatchPreparing internal reports on submissions, contract awards, and feedbackMaintaining supporting standard documents such as CVs, reference sheets, and client lettersGeneral Administration & Office Organization (approx. 20%)
Providing general administrative and commercial support for project administrationSupporting the administration team with organizational, administrative and commercial tasksAssisting with the preparation of presentations and marketing materialsCoordinating administrative HR matters (vacation lists, salary overviews)Supporting internal reporting as well as IT and archiving processesRequirements :
Completed training or education in administration, office management, or a comparable discipline3–5 years of professional experience in an administrative roleExperience in management support is an advantageFamiliarity with tender coordination or public procurement is a plusInterest in aviation, mobility, or infrastructure is advantageousExcellent skills in MS Office, particularly Word and Excel; knowledge of Dynamics is a plusStrong organizational skills and effective time managementExperience in planning, coordination, and schedule managementExcellent communication skills, both written and verbalAccuracy, initiative, and the ability to prioritize tasks effectivelyVery good command of German (at least level C1) and good English skillsWe Offer :
A varied role with a high level of personal responsibilitySpace for your ideas in a dynamic and innovative work environmentA motivated team that values collaboration and creativityGlobal exchange with our experts from other disciplines and international locationsSupport for personal development and training based on your interestsA modern, well-equipped workplace located directly at Vienna AirportAttractive permanent employment. The minimum salary for this position is € 3,500 gross per month (full-time basis). Overpayment is possible depending on qualifications and experienceReady to Join Us?
If you are excited by the idea of shaping tomorrow's airports and working with an experienced, motivated team, we would love to hear from you.
