Fundraising Assistent (m / w / d)

The University of Vienna is a community of over 10,000 individuals, including approximately 7,500 academic staff members, who passionately pursue answers to the profound questions that shape our future. Fueled by curiosity and a deep sense of duty, they contribute invaluable insights to research and teaching, enriching our society. Are you inspired and driven by the desire to make a meaningful impact? We are currently seeking a / an Fundraising Assistent 100 Rectorate Working hours : 40 Collective bargaining agreement : §54 VwGr. IIIa Limited until : permanent Reference no. : 4272 The University of Vienna is internationally renowned for its excellence in teaching and research, and counts more than 7,500 academics from all disciplines. This breadth of expertise offers unique opportunities to address the complex challenges of modern society, to develop comprehensive new approaches, and educate the problem-solvers of tomorrow from a multidisciplinary perspective. The position : As Fundraising Assistant on the Fundraising & Philanthropy team you will contribute to the winning of donors and sponsors in a significant way and facilitate the successful cultivation of alumni, donor, patron and benefactor relationships with the University of Vienna. The core of the role is the administration of activities in the area of fundraising, philanthropy, communications, event management and finance. You will work collaboratively with several colleagues in different areas of the university. This position is available for the earliest possible start date. It is a fixed-term contract for six months, with the option for permanent employment. Job Duties and Responsibilities :

• To assist with the smooth running of the fundraising system and processes, e.g. updating template documents, recording processes, record keeping within the workspace and on the donor database
• To effectively and efficiently record interactions and developments with prospects and donors on the donor database
• To assist with the coordination of visits including scheduling appointments with other university departments, preparing briefings, booking equipment, facilities and refreshments as required
• To support the creation of reports or other formal documentation for university committees and senior staff
• To respond promptly to requests for documentation and information from the Rector's Office and other senior university staff
• To liaise with colleagues across various university departments to ensure that the Fundraising & Philanthropy team has sufficient fundraising materials available at all times
• To arrange individual, group and departmental meetings
• To assist on donor stewardship at peak reporting periods in the year, to gather and collate information for prompt reporting to donors
• To maintain confidentiality regarding supporter information at all times and ensure compliance with the General Data Protection Regulation (DSGVO)
• To work to agreed deadlines and targets, as agreed, and assist with special projects and tasks within the scope of the role, as required
• To undertake any other duties required which are within the scope and grade of the post, including providing cover and support for other colleagues at busy times and in cases of absence
• To ensure compliance with relevant university policies and procedures.
• To undertake any training and development deemed appropriate for the position Your Profile :
• Process-driven with a creative flair
• Enthusiastic team player with excellent interpersonal skills
• Passionate about life-long learning
• Experience in engaging with donors and / or sponsors and / or clients
• Ability to effectively manage multiple relationships of varying complexities, meet strict deadlines and work well under pressure
• Experience in supporting the sourcing and onboarding of new commercial and / or sponsorship and / or giving opportunities and institutional partnerships
• Experience of prospect research and ability to research and respond to opportunities
• Strong customer relationship management skills and care - understanding and modelling excellent donor and / or client experience
• A track record of interacting smoothly with a wide range of stakeholders
• The ability to coordinate audience-focused events
• Experience in handling budgets, financial admin, HR processes, management reporting, travel arrangements and taking minutes
• Excellent written communication skills, numeracy, organisational skills and attention to detail
• Technophile approach to working with systems, databases, social media and tools
• English and German
• An Austrian driving licence or equivalent What we offer :
• Work-life balance : You have flexible working hours and can also work remotely some of the time.
• Inspiring working atmosphere : You are part of a dedicated team with a diverse university background.
• Good public transport connections : Your new workplace is easily accessible by public transpor-tation. Internal further training : We offer you the opportunity to improve your skills on an on-going basis. Choose from an extensive range of free courses.
• Internal further training : We offer you the opportunity to improve your skills on an ongoing basis. Choose from an extensive range of free courses.
• Fair salary : The basic salary corresponds to the collective agreement for university employees according to § 54 VwGr. IIIa. EUR 2.699,20 gross on a full-time basis (14 times a year). The actual salary will be determined on the basis of professional experience and qualifications. The gross salary covers all quantitative and qualitative services provided by the employee.
• Benefits : The University of Vienna also offers you numerous benefits such as a company pen-sion fund, travel allowances, discounted IT (hardware and software), special rates for language courses at the University Language Center, advancement of women, diversity management and specific career advancement, inclusion, paternity month, flexible childcare, vacation care for children, preventive healthcare, vaccination campaigns and fitness offers (special rates for USI sports courses) as well as discounts for employees at various companies.
• Equal opportunities for all : We welcome every additional / new personality to the team! If this sounds like the right place, team and role for you, please do get in touch! We'd love to hear from you. It's that easy to apply :
• With your CV and letter of motivation
• Leaving Certificate
• Via our job portal / Apply now-button If you have any questions, please contact : Markus Stadlmann markus.stadlmann@univie.ac.at We look forward to new personalities in our team! The University of Vienna has an anti-discriminatory employment policy and attaches great importance to equal opportunities, the advancement of women and diversity. We lay special emphasis on increasing the number of women in senior and in academic positions among the academic and general university staff and therefore expressly encourage qualified women to apply. Given equal qualifications, preference will be given to female candidates. University of Vienna. Space for personalities. Since 1365. Data protection Application deadline : 07 / 10 / 2025 Administration & Organization Apply now