State operations managersupervisor Jobs in Vienna

Everyone says they want to change the world. We're looking for people who actually will.

ADF International is a faith-based legal advocacy organization that protects fundamental freedoms and promotes the inherent dignity of all people. Please visit our  career site  to view our Statement of Faith and Doctrinal Distinctives.

Operations Coordinator

ADF International is looking for a highly organized  Operations Coordinator  to join us in our Vienna, Austria office on a full-time basis. As an Operations Coordinator you are a vital part of the ADF International team in Vienna, Austria. In this role you will coordinate and provide support to the Strategic Relations & Training team. As a member of the Operations team, you will contribute to the smooth running of the Vienna office as well as the overall Operations processes in Europe.

Your Essential Responsibilities :

• Answer phone calls, schedule meetings and support visitors.
• Coordinate the administrative support of the office to ensure the efficient operation.
• Support the work of the Strategic Relations & Training team in the planning, coordination, and execution of all team-related tasks.
• Support and coordinate the planning and execution of events.
• Monitor developments on your team and coordinate improvements in systems and processes.
• Coordinate onboarding and provide training for new team members on your team.
• Coordinate internal and external meetings, including location, invitations, and catering if needed.
• Create and edit presentations, correspondence, memos, reports, graphs, organizational charts.
• Manage Outlook calendars of assigned team members and expense reports.
• Make travel arrangements for team members, guests and visitors.
• Support in planning and coordinating events.
• Manage files, contacts, travel and events using a professional CRM application.
• Draft mass emails and communication.

Other Responsibilities :

Skills You Need to Succeed :

Education and / or Experience :

Work permit for Austria or EU citizenship required

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