Executive Assistant to the CEO (all genders)

Executive Assistant to the CEO (all genders) at Quantum Technology Laboratories GmbH | softgarden

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Executive Assistant to the CEO (all genders)

Full Time

Hybrid

Wien, Österreich

With Professional Experience

11 / 4 / 25

About QTGroup

We’re not your typical tech company. QTGroup grew out of world-class quantum research and has become one of Europe’s most dynamic deep-tech ecosystems, building secure communication systems, quantum satellites, and education platforms that redefine the future of information security. Our group includes subsidiaries here in Vienna and International and we’ve doubled in size almost every year.

QTGroup is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees!

We’re looking for someone exceptional : a hands-on Executive Assistant to the CEO who wants to be in the room where things happen, someone who sees this role not as administration, but as a launchpad for leadership.

Your Role

You’ll work side-by-side with the CEO across strategy, operations, and international partnerships. You’ll get a front-row seat to what it takes to scale a company and over time, you’ll take real ownership in driving that growth. This is not only a back-office job. It’s high-impact, fast-paced, and global. You’ll manage complexity, shape communication, and help turn ideas into actions. You don’t necessarily need a tech background - but curious to learn the tech basics.

Key Responsibilities

• Own the CEO’s mail / agenda : priorities, meetings, travel, and stakeholder communication across multiple countries.
• Prepare strategic briefings, follow up on decisions and make sure plans actually get executed.
• Coordinate across leadership, investors, partners and consultants such as law, tax etc. (often in English and under time pressure).
• Organize and join key international meetings, events, and site visits - travel is part of the adventure.
• Support and gradually co-lead projects that move the company forward. Bring structure, clarity, and a sense of calm to a fast-moving, high-growth environment.
• Manage communication and structure information flow
• Work in close collaboration with the CEO, with the long-term goal of gaining deep strategic insight and developing a comparable level of entrepreneurial thinking and decision-making competence.

Your Profile

What We Offer

The minimum gross salary for this position is € 3.284,86 per month (full-time basis) as defined by the collective agreement. Depending on your qualifications and experience, we are open to offering a market-based overpayment.

We’re scientists, entrepreneurs, and builders. We believe in creating real value for our people, our partners and society as a whole. If you’re ready to work hard, learn fast, and grow into leadership, this is your place.

We look forward to receiving your application!

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