Facilities Specialist

Overview

Facilities Assistant / Office Manager

Are you ready for what’s next, now? We’re looking for a Facilities Specialist for our office in Vienna. The position is 4 days per week and office based . You’ll join an awesome team to support our growing customer base.

About the Role

• Managing all incoming calls and directing them as appropriate.
• Managing our mail, helping us to sort the good from the spam.
• Keep the office and the teams stocked up with supplies. Manage the purchasing and ordering, keep our people happy with coffee, tea, water and other goodies.
• Help to keep our office in great shape. Be on point for facilities management (contact with landlord and canteen staff, suppliers of lighting, cleaning company, garden maintenance, car park, window screens, window cleaner, security, coffee machines, waste processor etc.).
• Keep us moving in supporting us with our car fleet. Including changing of cars, parking policy, damage settlement, registration of all possible documents, ordering fuel cards.
• Supporting HR-department (registration of sick leave, providing gifts for customers and colleagues for different occasions, onboarding new colleagues, hand over a car and IT equipment and taking up all IT equipment and car from leavers, sign and register of all related documents).
• Supporting IT-department (shipment IT equipment by DHL, ordering and registration mobile phones).
• Booking hotel reservations and flights, train and parking tickets.
• Organizing internal and external lunches / diners.
• Coordinator team company emergency services.
• Good command of the English language orally and in writing
• Working hours are 32 hours per week between 8.30 – 5pm, Monday, Tuesday, Friday and Wednesday or Thursday.

What’s in it for you?

Aptean offers competitive pay and robust benefit plans along with the opportunity to grow your career in a fast-paced, flexible and casual environment, an outstanding opportunity for career development and growth.

About Aptean

At Aptean, our mission is to solve tomorrow’s unique challenges today with unrivaled, purpose-built software and superior customer experiences from people who care. Aptean is a global provider of mission-critical, industry-specific software solutions. Aptean’ s purpose-built ERP and supply chain management solutions help address the unique challenges facing process and discrete manufacturers, distributors and other focused organizations. Aptean’ s compliance solutions are built for companies serving specific markets such as finance, healthcare, biotech and pharmaceuticals, over 10,000 highly specialized organizations in more than 20 industries and 80 countries rely on Aptean to streamline their everyday operations. “At Aptean, our global and diverse employee base is our greatest asset. It is through embracing and understanding our differences that we are able to harness our individual power to maximize the success of our customers, our employees and our company.” –TVN Reddy

Aptean pledges to promote a company culture where diversity, equity and inclusion are central. We are committed to applying this principle as we interact with our customers, build our teams, cultivate our leaders and shape a company in which any employee can succeed, regardless of race, color, sex, national origin, sexuality and gender identity, religion, disability or age.

Celebrating our diverse experiences, opinions and beliefs allows us to embrace what makes us unique and to use this as an asset in bringing innovative solutions to our customer base