Administrative Assistant Intern

We are seeking a detail-oriented and organized individual who thrives in an international environment and wants to make a meaningful impact. As our Administrative Assistant Intern, you’ll play a crucial role in the smooth operation of our office, supporting key projects and initiatives that aim to foster cultural diversity, intercultural dialogue, and sustainability.

Your Responsibilities

• Conduct research, assist with data collection, and help track and monitor key information for ongoing ICDO projects.
• Draft project proposals, reports, and summaries, ensuring clear communication across the team.
• Provide outreach to organizations, media, and external partners, helping to build valuable relationships.
• Assist in organizing meetings and events, including preparation, scheduling, and post-event debriefs.
• Assist in the preparation of sponsorship proposals, partnership outreach, and correspondence with embassies, companies, and institutions.
• Conduct background research on funding opportunities (EU, national, and private).
• Support preparation of documents for EU and international tenders.
• Maintain and organize project folders and contact databases on Google Drive.
• Support the preparation and coordination of Long Nights of Interculturality 2026 and other ICDO initiatives.
• Offer vital day-to-day administrative support, managing data entry, emails, database updates, and paperwork flow.

Why This Role Matters

As part of our team, you’ll not only gain valuable administrative and organizational experience, but you’ll also contribute to projects that make a real difference. Your role will help ICDO continue to grow and expand its reach, fostering cultural understanding and environmental sustainability on a global scale.

What You’ll Gain

• Work with an international team and gain hands-on experience in research, project management, and administration.
• Build skills in communication, organization, and strategic thinking while making a lasting impact.
• Be part of a passionate team dedicated to creating a more inclusive and sustainable world.
• Receive a recommendation letter and, where applicable, earn university credits.

About Us

At the International Cultural Diversity Organization (ICDO), we believe in a world where cultural diversity, inclusivity, human rights, and sustainability are embraced. 🌍 With active projects in over 12 countries, our mission is to bridge cultural gaps and bring people together. We work tirelessly to promote intercultural dialogue and ensure a sustainable future for all. Though our team may be small, our commitment to creating meaningful change is unshakable.

About the Position

• Location: Vienna, Austria (ICDO Headquarters)
• Duration: 6 months
• Hours: 15-20 hours per week
• Start Date: Immediate
• Payment: Volunteering (with a recommendation letter and possible university credits)
• Reports To: President of ICDO

How to Apply

Ready to make a difference? Send your CV and a short motivation letter (in English). Share your enthusiasm for the role and how you can help contribute to ICDO’s mission.

Join us, and together, we’ll build a world where diversity is celebrated and cultural bridges are built. 🌟