Counter Terrorism Intern

Multilingual Output Production Assistant (Chinese)(G /

Organization : MTCD-Language Services Section

Primary Location : Austria-Vienna-Vienna-IAEA Headquarters

Job Posting : , 12 : 22 : 17 AM

Closing Date : , 4 : 59 : 00 PM

Duration in Months : 36

Contract Type : Fixed Term - Regular

Probation Period : 1 Year

Full Competitive Recruitment : Yes

This selection exercise may be used to generate a roster of pre-approved candidates to address future staffing needs for similar functions in any of the Departments and Offices of the Organization.

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE : Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.

Organizational Setting

The Department of Management (MT) provides a "platform of services" that serves as a foundation for the successful delivery of the IAEA's scientific and technical programmes. Its mission statement is as follows : "MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose". Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment, and ensures that all Board documents are translated and distributed on a timely basis to Member States.

One of the main functions assigned to the IAEA by its Statute is to foster the exchange of scientific and technical information and the dissemination of knowledge in the nuclear field among Member States.

To facilitate the effective exchange and dissemination of information relevant to the IAEA's work and mandate, the Division of Conference and Document Services (MTCD) coordinates and supports the implementation of these activities for its users and clients, both internal and external, by organizing meetings and conferences, issuing documents in the six official IAEA languages, i.E. Arabic, Chinese, English, French, Russian and Spanish, and editing, printing and distributing publications.

The MTCD Language Services Section (LSS) is responsible for coordinating, managing and delivering language services for the Agency. The Section promotes multilingualism and maintains language standards of the organization through editing and translation of Policy Making Organ (PMO) documents, incoming and outgoing Secretariat documents and correspondence, web articles and advocacy material, Agency publications and other content.

Main Purpose

Reporting to the Coordinator (Multilingual Output Production Team), the Multilingual Output Production Assistant proofreads and formats content for further dissemination.

Functions / Key Results Expected

Proofread content in Chinese in accordance with established quality control guidelines, ensuring accuracy and consistency by checking spelling, punctuation, grammar, syntax and completeness.

Archive and disseminate finalized content in accordance with the established processes.

Compile and process content, including Policy-Making Organs documents, incoming and outgoing correspondence, web articles, publications and various advocacy materials.

Check and format content, including tables and figures, to ensure accurate presentation.

Carry out other duties as required, such as aligning translated texts, transcribing statements, preparing files for use with translation software and providing backup.

Suggest improvements to work practices and workflows within the team and, as required, participate in discussions to agree on implementation of new practices and workflows to achieve efficient process delivery, while improving skills and keeping abreast of new technology.

In coordination with the Terminology Focal Point, perform any required tasks related to the maintenance of the central terminology database.

Under the supervision of the Coordinator, undertake tasks related to the processing of large and complex documents, including the compilation of such documents for the meetings of the IAEA Policy-Making Organs.

Under the supervision of the Coordinator, provide training and guidance to freelancers and other assistants.

Assist in identifying and addressing software-related problems.

Competencies and Expertise

Core Competencies(Competency Framework)

Name

Definition

Communication

Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.

Achieving Results

Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department / Division's programme. Evaluates his / her results realistically, drawing conclusions from lessons learned.

Teamwork

Actively contributes to achieving team results. Supports team decisions.

Planning and Organizing

Plans and organizes his / her own work in support of achieving the team or Section's priorities. Takes into